Changes for ver 7.34 Resident DOA added to fee enquiry screen in setup/fees. Changes for ver 7.31 Funding reports date range reduced back to 2 years to make it work again. Changes for ver 7.30 Ability to change default email port. Fee enquiries can be saved as .csv file Changes for ver 7.26 Totals on enquiry screens. Transactions totals in Setup/Fees/Enquiry to help with statistics forms Changes for ver 7.20 Direct debit account name Changes for ver 7.12 Account history for single location. Changes for ver 7.11 Provision for debit card in payment type. Changes for ver 7.10 Ability to have two decimal places on Invoice Items that are not associated with bed days. Changes for ver 6.90 Update to Residents RAD report and Residents Bond report to include total bond and bond paid. Date of report is able to be altered. Other Deductions on Bond is collated. Changes for ver 6.80 Provision for interest paid on Interest Free Loans (Bonds) Changes for ver 6.71 Provision in Reports/Accounting/History to track a single fee item by date and also for one only Resident. Changes for ver 6.70 Rad and Bond registers updated to allow for 150 characters in notes to print on registers. Changes for ver 6.60 Updated Bond Register. provision to put acfi levels on Fees or for 0.00 fees on Resident's charges screen and to flow onto payment report Changes for ver 6.50 Provision for interest paid on RAD Balance owing. Ability to change timeout on emails for slow internet systems. Changes for ver 6.40 Bond Register on Bonds tab. Changes for ver 6.30 RAD Register report on RAD tab. Provision for Date of refund, probate granted, probate sighted, maximum dap. Changes for ver 6.22 Button alongside total means test to recalculate totals. Changes for ver 6.21 Means test drawdown was not accumulating in dap deductions. Rad owing and Rad balances reports updated to show Admittion date instead of agreement date. Changes for ver 6.20 Provision for Agreed Payment on RAD. List Residents spreadsheet option. Fee Inquire tool button added to fees screen Changes for ver 5.81 New location type of Home Care. Provision for Home Care Fees. Changes for ver 5.80 Changes for Email, provision for energy supplement. Changes for ver 5.70 Provision for Bulk Means test drawdown. Requires meanstestdeds.rpt Changes for ver 5.60 Provision for RADs and DAPs Some new reports required Changes for ver 5.50 Provision to Email invoices. Changes for ver 5.00 Separate trust account file. New trust reports required Changes for ver 4.90 Provision to put email address on Account to New discharged residents report in Reports/List residents/discharged residents. Shows discharged residents in discharge date order unless Alphabetically is chosen. Updated Invoice report - DO NOT COPY OVER A CUSTOMISED INVOICE.RPT send Wayne a copy and he will update it for you. Changes for ver 4.85 Two new reports in Reports/Bonds Bond Balance report including all discharged bonds. Total Daily Bond Charges report showing all Bond Charges with the first daily bond fee amount. N.B. YTD Daily Bond Charges report shows current bond amount (should be the same unless changed after starting) Changes for ver 4.84 Residents Invoice History report now has an option to summarise invoices for the dates selected. The invoice items are printed without ejecting the invoice form. requires invoicesummary.rpt Changes for ver 4.83 List Residents now has option select for ACFI level. Selecting 0 in RCS Level gives the option to choose ACFI level to print. Updated residents.rpt required. Changes for ver 4.82 Trust statements now have the option to print every transaction on an Individual Resident. Prior transactions inquiry in trust tab of residents screen fixed. Changes for ver 4.81 puts the month ending date on second part of Payment Report instead of todays date. Changes for ver 4.80 Allowance for the new Accommodation Supplement. This is input in the Resident/Benefits tab. It will print on the Payment Statement. Changes for ver 4.70 Fix bug in ver 4.60 when invoicing ACFI Changes for ver 4.60 Provision for ACFI The Resident data base has provision for ACFI Non (for current Residents),ACFI New (Not yet assessed), Low and High. Under setup/fees new fees can be added for ACFI. These can be individual fees for each benefit amount or you can set up three new fees for each cost centre. ACFI New with bed fee amount and zero benefit. ACFI Low with bed fee amount and zero benefit. ACFI High with bed fee amount and zero benefit. When adding these fees to the Resident Charges you will be prompted for the benefit amount. For new Residents who have not yet been assessed leave the benefit as zero as the department will not be paying a benefit amount until the Resident has been assessed after 28 days. When the Resident is assessed replace the fee with ACFI High or ACFI Low and when prompted for the benefit amount put in the amount that will be paid for that Resident as a base benefit. The ACFI new is then reversed on an Invoice and the number of days invoiced under ACFI High or ACFI Low with the appropriate benefit the same as before. When the fee is used directly on an invoice it will also prompt for the benefit amount. This system will mean less fees to be set up and there will be an easy method of updating individual benefits in a later version. All feedback is appreciated so that we can give you the tools to manage the new system. Most are using a care management package including online claiming or you can use the Medicare Program. If it is seen as desirable we will include an interface here as well. Changes for ver 4.50 Changes to phone import file format. Changes for ver 4.44 Invoices generated for period December to Jan get an error message when changing quantity or amount on invoice or when adding a new item Changes for ver 4.43 Manual Bond retentions now have a check box to add it to the dissection report. Changes for ver 4.42 Bond refunds were not recording details correctly. If you have a refund this financial year and it is not reporting correctly on the Bond Balance report please contact Wayne. Changes for ver 4.41 Puts payment method on receipt form if required. Changes for ver 4.40 Bonds now record data of last retention and date of last transaction. These have been entered from the retention due date that was used on the Bond Balance report for existing bond transactions and can be modified if required. The Bond Balance report will now show bonds that currently have zero balance but were finalised during the current financial year. Requires an update of BondBalance.rpt Changes for ver 4.31 Transactions enquiry will enable the viewing of all transactions not deleted. Changes for ver 4.30 Summary added to payment summary report Changes for ver 4.26 Cash Accounting polishing Changes for ver 4.25 Bug Fixes for Cash Accounting Module. Changes for ver 4.24 Changes for ver 4.23 Check box to print for zero balance on Statements Allocating receipts will not allow more to be allocated than the invoice total. When posting the receipt make sure that the amount matches the actual amount received. Invoicing respite fees fixed. Provision for accommodation bond retention amounts to be calculated by day. Changes for ver 4.21 Fix Trust Multiple Payments. Changes for ver 4.20 Direct Debits now sorted by Name instead of number. Multiple receipts and payments now prefixed with M- instead of MULTI or PART new report under Reports/Residents/Residents Fees Summary. This gives a summary of fees invoiced for the current financial year under the headings bed fees,inc test fees, accommodation charges and sundry. This can be printed at any time but should be printed at the end of each F/Y so that you will have the information at hand for enquiries at tax time. Note that to claim the Residents will require their invoices and copies can be easily printed from Reports/Residents/Invoice History. Resident Bond tab includes a button for adding Interest Deducted from the Bond Balance. Changes for ver 4.10 Provision for simple bPay. In Setup/Default/Bank there is a provision to enter the bPay file name (ER*.* for multi company/state or *.dat for the simpler version) Changes for ver 4.01 Provision for non self balancing file on Direct Debits. Trace account number right justified blank filled. Changes for ver 4.00 Provision for Oxygen and Enteral Feeding in Funding/Allocate Benefits. Provision for non self balancing file in Direct Debits. Changes for ver 3.90 Collection report in Reports/Accounting Changes for ver 3.80 GST Included printed on MTD Invoices report. Operator Date and Time printed on Trust Trasactions reports. Changes for ver 3.70 Operator details on Trust Transactions. Provision for Cash Accounting with transfers. Changes for ver 3.61 Fix radio button for Ambulance report. Changes for ver 3.60 Conditional Supplement. Provision has been made to automatically calculate the conditional supplement and to put a separate entry on the Payment Statement. Take this amount back out of the base benefits in the setup /fees screen if you have added it there and make that benefit the base benefit again. In setup/locations/funding enter the conditional payment percentage (1.75) for each location applicable. When generating invoices or viewing Residents Innvoice transaction double clicking the benefit amount will show you a complete breakdown of all benefits / supplements. It will also be itemised on Bed Days and Payment Statement reports. Oxygen and Enteral Feeding can be set up as a fee to be added to the Invoice with Nil charge to the Resident but will appear on the payment statement. The Daily amounts for Oxygen and Enteral Feeding are entered under Setup/Locations /funding. Fees are setup under Setup/Fees and Oxygen,Enteral Feeding or Enteral Feeding Bolus are selected as the fee type with no amounts entered.These fees can be included in a Residents standard charges with a 99999 for quantity where the charge is every day or entered with the number of days while doing an invoice run. Amounts are totaled at the bottom of the Invoice form on screen and by double clicking the benefits column on each item the total calculated for that item will be displayed. Allocating charges for Telephone. If the first word of the fee name is TELEPHONE a Read from File button will be available. This will allow you to read in an excel file of telephone charges. The report must be printed before the charges are added. Please check file format with Wayne first. New Report. Under Reports/Residents/List is provision for an Ambulance Subscription report. Changes for ver 3.50 Able to use audit number for trust transaction no. Changes for ver 3.40 Ability to print withdrawals and deposits from trust. YTD Daily bond charges report can now be printed for previous financial years. Changes for ver 3.30 Facility to calculate and record Interest on bond monies owing. Changes for ver 3.21 Bond Calculations handle anniversary dates greater than the number of days in the deduction month. Changes for ver 3.20 Funding Allocate Benefits now shows the difference between Benefits from Residents Invoices and actual amounts received. Changes for ver 3.12 Daily Bond Charges. Can now be set to 0.00 and will not limit the amount or time of the Bond recovery but will still record total amount charged. (Bonds from 1st July 2004) Changes for ver 3.11 Daily Bond Charges A method has been added to calculate and change (if required) the amount already billed. A button with M for Modify has been placed alongside the amount. (Security password required) Changes for ver 3.10 A log file has been added to track backing up,restoring data,updates,ageing, logging on or off,deleting files,packing files or changing directories. This is in the form drlog.txt located in the data directory or in the case of group operators in the master directory and can be viewed with any text editor. All transactions (invoices,receipts and journals) are now tagged with the operator, actual date and time. This can be viewed by double clicking the item in view transactions. Resident Diary. A Diary tool button has been added to the Resident screen allowing comments to be added with a date and title to give a chronolical sequence of events such as leave, movements, appointments etc. This is displayed in date sequence with a double arrow to go to the bottom of the list. The print tool will send the diary to the printer. (ResidentDiary.rpt) Daily Bond Charges fixed for negative amounts i.e. where maximum has been exceeded or where the maximum amount is incorrectly set too low. (or 0.00). The description field now adds MAX to the end to show the operator that the maximum has been reached or exceeded. Bed Days Report. a total benefits field has been added. Changes for ver 3.00 YTD Daily Bond Charges report was adding in previous June figures. In Resident Benefits Respite and Concessional are now exclusive. Daily Bond Charges. In the windows version the software has not been cutting off after the total amount to be charges is reached. This is now fixed and a new report added for you to verify amounts charged so far. Note that the totals are only collated if the fee is correctly set up as type BOND. New reports MTDCharges.rpt gives a list of recoverable charges billed for the month. BondCharges.rpt lists all Residents paying daily bond amounts showing total amount to be charged and amount billed so far. Funding ptaxsup.rpt prints the Funding payroll tax supplements. incometest.rpt prints income test supplements. transsup.rpt prints transitional supplements. List Residents now includes a list of Respite Residents (residentsrespite.rpt) Modifies Reports Discharged Residents report now gives option to print range of discharged from and to dates. Changes for ver 2.91 YTD Daily Bond Charges report. requires bondcharges.rpt Changes for ver 2.90 Fields added for Funeral Director phone number and check box to notify coroner Changes for ver 2.80 Changes to facilitate gl bank reconciliation. Changes for ver 2.70 store year in history file add audit number to bank slip file fix filter in trust multiple payments to include all Residents who have a positive trust balance. Changes for ver 2.69d A Report has been added under Reports List Residents for Resident's Doctors. Changes for ver 2.69c Allocate benefits in Funding error when double clicking on received fixed. It now gives a message to single click and start typing. A Report has been added under the print button - requires FundingAllocBenefits.rpt The Invoice screen now shows year as well as month in case the incorrect year is selected. Changes for ver 2.69b New report under Reports/Residents. Resident Invoice History. Prints copies of Invoices for a nominated period. Please tear off remittance advices as the totals will be current totals. Leave it on the final copy if this is up to date. Changes for ver 2.69a It was possible in setup fees to overwrite the fee number- fixed Changes for ver 2.69 Automatic allocation of direct debit receipts fixed where the allocation is complex. Accommodation Bonds. Total put on Bonds to be taken printout. Deductions all negative. Bug fixed where a Resident on Monthly deduction sometimes missed. Changes for ver 2.68 Residents statements can be selected by resident number facilitating fast printing of several selected Residents statements. Changes for ver 2.67 5/07/2002 Direct debits ie to automatically generate direct debits and directly debit residents bank accounts - working and tested. Changes for ver 2.66 New view screens for receipts and journals in view transactions. Double click the transaction to see full details. Cheque numbers can be entered or changed for receipts and invoices on this screen. New report under funding for Addmissions per month. Statement and Trust statements opening balances showing when all statements selected. Trust statements not printing for discharged resident not still having a balance where print for nil balance is selected. Changes for ver 2.65 Comment button on invoicing works again. Changes for ver 2.64 Recalculating invoices doubled up items. Now only the items that are input by the current user are seen or processed. Changes for ver 2.63 Trust transactions report - trusttrans.rpt PART receipt becomes MULTI PART trust payment becomes MULTI Changes for ver 2.62 Fixes Group Operators having to reinput registration number. Changes for ver 2.61 Changes for ver 2.60 Trust transactions Fixes error going into transactions inquiry in transactions/trust Funding Payments Report. Now works with billing periods other than monthly. Changes for ver 2.50 Logon Names. Provision has been made to enter operator names with a password as is provided with the Care Management Software. The names and passwords are entered by the Supervisor and the relevent Locations are selected. This means that only these Locations are available to persons logging on by name. They will only see Residents and Resident Information for the allowed location(s) and will only be able to do transactions on these Residents. If Staff Names are entered with there individual passwords the system password should be changed so that only the system administrator knows this master password. Loging on with the master password only will log you on as administrator. Loging on with a name and password will restrict access to staff names, ageing etc. Staff Names should only be set up where there is more than one location set up and some staff are to have access restricted to one or more locations but not to all. This option is not available to Group Operators where operator(s) have access to all locations. Dial in facilities for multiple sites. The ability to restrict access to locations gives us the ability to have the data located at head office with access by staff at remote locations to be able to enter details or process transactions remotely. Password Encryption All passwords are now encrypted as they are entered or changed for extra security particularly for a dial in setup. Simultaneous Enquiries. Provision has been made for two or more operators to Inquire at the same time so that the second operator doesn't get the Unable to open File message while the first operator is still in the Inquiry screen. Simultaneous Transactions. All transactions can be done from remote sites at the same time with the exception of bPay receipts which would always be and can only be done from head office. Cheque No printing on Bank Pay in statement. This has been fixed so that all future transaction will appear. Payroll tax supplement This is now applied to all levels except 8. Receipting Your are reminded that payments on invoices can be made in a number of ways. These options can all be used at the same time and are not exclusive. 1. Individual Receipt. 2. Bulk receipt of Pensions from the Department. These are receipted into the Trust Account and a single cheque from the trust account pays all Resident Accounts. This is mostly automated for the Operator. 3. Permanent Debit by the Resident into your account or trust account. 4. Bulk Payment from Resident Trust Accounts. 5. Direct Debit. You debit the Residents bank account directly into your bank account in the same way that you credit your Employees Bank Accounts in the Payroll Module. 6. bPay. You provide bPay details on your remittance advices so that the account may be paid at any bank, credit union or Gyro Post. With the addition of a receipt printer a receipt can be automatically printed from the reception computer if required. We will add any other methods that may become available in the future. Statements. After printing an individual statement the system now returns to select another. Reports. Several reports have been tidied up.