Creditors Update 1. BACKUP DATA 2. BACKUP ANY CUSTOMISED REPORTS 3. If you have not already done so download the BRS Update Manager software first following the provided instructions. 4. Download CrUpdate.zip , CrFix.zip if applicable and the required reports into the backup directory that you prepared when setting up Update Manager (G:\Updates or C:\Updates)Go Into Update Manager and run Executable Update from each workstation and if required Data Update and Report Update once only. Changes for ver 3.66 Provision for Journal. Changes for ver 3.62 Credits before payments adding correctly in Payments by date. Changes for ver 3.61 Backup before ageing forced. Changes for ver 3.60 Larger fields for email and service names Changes for ver 3.40 Remittance emails cane now be generated when the eft file is prepared for later emailing. Emails can be viewed, edited and have attachments added before sending Emails are stored in a sent folder and can be viewed. Changes for ver 3.30 Email remittance advices updated. SMPT mail server and service user name needs to be setup in setup/default. Test with the test button. Changes for ver 3.20 Provision for Police checks on Creditors. Changes for ver 3.00 Provision in Creditors Database to add your customer id. This will print on the remittance emails. Changes for ver 2.99e In EFT Bank transfer there is a button for remittance emails under the Print Remittances button that can be used to produce email remittances instead of printed advices. This looks in the creditors database for the email address and throws up a batch of emails. Just hit send for each one. Email addresses can be added and so can comments or the email may be saved to drafts while the email address is being sought. Changes for ver 2.99 Remittance advices fixed for EFT. Changes for ver 2.98 Provision to cancel pending payments on Bank Transfer or Cheque print run. Where there is a negative payment showing up because of a reverse payment that needs to be cancelled call up the payment in Creditors /transaction and double click it. If that payment has been marked for bank transfer or cheque print it will show Payment Pending with a push button showing Cancel. By clicking the push button and entering your security code it will cancel the pending transfer or cheque print. Note that this is simply to get it off the list of transfers or cheque print (i.e. make it a manual payment). If it is negative it will not actually transfer or print. Please not that in these cases there are usually several transactions involved with payments put in and reversed sometimes several times. Changes for ver 2.97 Remittance advices for Bank Transfer fixed. Changes for ver 2.96 Provision for Remittance advice report in Bank Transfer. Changes for ver 2.95 Report on Creditors Bank Details. Changes for ver 2.94 Trace bank account number right justified blank filled. Changes for ver 2.93 Reverse Payment defaults to Manual where payments are made by cheque or Bank Transfer. Changes for ver 2.92 Report added to show Invoices with Purchase Order Changes for ver 2.91 Polish up Direct Credits. Changes for ver 2.90 16/09/2003 Check for bank account numbers or negative payments when paying by direct credit Fix bank transfer file. Changes for ver 2.80 07/05/2003 Changes to facilitate bank reconciliation. Changes for ver 2.71 02/05/2003 Fix indexing problem in ver 2.70. Changes for ver 2.70 01/05/2003 Replace audit numbers in gl transactions file for Bank Reconciliation. Put Creditors name properly into bank transfer file. Changes for ver 2.65 11/04/2003 Invoice search under Creditor Transactions now includes payment amount and cheque number. Changes for ver 2.64 08/04/2003 Problem of computer freezing when printing cheques by doing a payment and printing and doing another payment and printing again fixed. Changes for ver 2.63 03/04/2003 Possible solution to the very occasional problem of dissection 1 Total Invoices not matching total invoices and total dissection items reports. (Always lower). We suspect that power has been lost to the machine before the Invoice entry screen has been closed down. This would result in the last invoice entry not being put away to the dissection file. Buffers have been flushed after entry to the dissection 1 field. Changes for ver 2.62 31/03/2003 Find Invoice added to Creditor Transactions Changes for ver 2.61 28/03/2003 Provision for deleting old transactions and packing files on File Menu. Transactions will be kept for the current and previous financial years and others will be discarded. Pack files will clean up all databases. Backups must be taken (at least two) before running these and do a couple of spot checks on large creditors afterwards to ensure that all records have transferred. Changes for ver 2.60 27/03/2003 crfix.zip (data update) required. Reconciliation file added to store creditors payment data to be used by a Bank Reconciliation module currently being added to General Ledger. Provision for the ability to add a code to Multiple Dissection Items in setup/multiple dissections. ie for Accounting all cost centre dissection items are added. If the numbers are 110, 210, 310 etc etc then enter the multiple dissection code as 10. When adding this multiple dissection to an invoice enter M (for multiple) followed by the code (10) this will speed up invoice entry when using multiple dissections. Search Invoice number facility on Invoice screen under Edit menu. Changes for ver 2.52 27/12/2002 Indexes changed so that CreditorsAnalysis.rpt prints correctly. Changes for ver 2.50 & 2.51 18/12/2003 Bank file name changed for electronic funds transfer from bankname.aba to bankname+Cr.aba ie NABCR.ABA instead of NAB.ABA New report creditorsanalysis.rpt Changes for ver 2.40 17/12/2001 requires fix 2.40 extra address line and comments fields requires updated creditorlabels.rpt and will require extra field put into cheque form. Changes for ver 2.33 27/11/2001 Allows Creditors to be deleted with old transactions. Changes for ver 2.32 27/11/2001 Payments by chequeno report. no additional .rpt required Changes for ver 2.31 08/06/2001 Print single disection item report. Changes for ver 2.30 30/05/2001 requires crupdate.zip and crfix.zip Changes for ver 2.24 15/02/2001 Replacement requires creditorlabels.rpt ability to print labels for all creditors. fixes cheque printing consolidating payments by creditor. CreditorsInvoices.rpt Summary incorrectly calculating gstx10 for gst inclusive total instead of gstx11. CreditorsGST.rpt Summary should be calculating gstx11 so that the figure can be divided by 11 to get back to the correct gst on the BAS. Changes for ver 2.23 28/12/2000 Invoice and Payment reports in audit no order when not printing alphabetically. Were printing in creditor number order. Changes for ver 2.22 18/12/2000 Next period postings not putting gst paid and gst claimed on transactions file so not appearing on next months gst report. was going into dissection items correctly. Changes for ver 2.21 6/12/2000 Reworked multiuser code to prevent balances not being updated when another user changes Creditors Data whilst an invoice or payment is in process on that Creditor. Changes for ver 2.2 16/10/2000 Payment reversals going into total invoices on Dissection Report instead of total payments. New report gst by creditor (creditorsGST.rpt) Transaction Inquiry can be printed. Transaction Inquiry enhanced - double clicking on an item shows that item (Payment or Invoice). posted