Roster Update 1. BACKUP DATA 2. BACKUP ANY CUSTOMISED REPORTS 3. If you have not already done so download the BRS Update Manager software first following the provided instructions. 4. Download RosUpdate and RosFix into the backup directory that you prepared when setting up Update Manager. Go Into Update Manager and run Executable Update, Data Update and Report Update. Changes for ver 4.53 Emailing Changes for ver 4.51 Individual rosters can be emailed to employees. Changes for ver 4.50 Provision for Multi sites to add other site employees into roster. These can be printed out and added to other sites pay. Changes for ver 4.40 Sub sort of 1-5 from right mouse click menu. Three extra reports to include Admin Notes on roster fortnight, week1 and week2 reports. Changes for ver 4.35 Provision for BRS Attlogs (Attention Logs) program to download clock attendance records. A much improved download utility which will not records be deleted until the times have been downloaded. Changes for ver 4.30 Extra Deductions File (Deductions added will be added to the Employee deductions. Changes for ver 4.20 Before updating DELETE all pay extras. The system now dates pay extras and after updating new items can be deleted by paydate. This allows extra items to be added for future pay dates. There is a leave register under pay extras for leave to be entered and then transfered to pay extras to be automatically. The leave can be entered on the Register by Department Managers and tranferred to pay extras by the pay operator. Changes for ver 4.11 Times up to put back as an option in shift types for those with an old EB. Changes for ver 4.10 Fixes for pay extras. Changes to ver 4.09a Provision for Bio Clock (fingerprint clock) and different file types. Various fixes for pay extras. Changes for ver 3.62 Bug fix for early afternoon in Modern Awards. Updated verified pay items report. Changes for ver 3.61 Fixes for nauseous allowance costing Changes for ver 3.60 Provision for nauseous allowance per week and for costing over multiple depts. Changes for ver 3.53 Tidy up shift types screen. Changes for ver 3.50 Provision for an early shift in Modern Awards. In Shift Types for Modern Awards click off modern award and back onto it. This will bring up an early shift starting at 1000 which can be changed to 1200 if required. The appropriate item is then entered. Roster reports can be printed for week 1 or week 2. Daily Allocation report added. Changes for ver 3.40 Provision for Modern Award casual sat and casual sun In each ShiftType to be on Modern Award click on Modern Award button. IF YOU HAVE PREVIOUSLY CLICKED THIS SELECT ANOTHER AND RESELECT MODERN AWARD. Enter your new items for am,aft,night,we and cas sat and cas sun. For uniform select an item that you have setup to be paid by shift. The roster calculates the number of shifts. Don't forget to set up casual rates in these pay departments at 21% Changes for ver 3.30 Provision for automatic transfer of additional leave in place of PH where Employee has a permanent notice of taking leave instead of PH Loading. In Shift Types there is a spot to put the pay item numbers for PH at ordinary rate. Changes for ver 3.20 Uniform costing included. Changes for ver 3.20 Provision in Shift Types for Modern Award. Changes for ver 3.19d Payroll usernames are used in Rosters. Supervisor log on as Supervisor as for Payroll. Changes for ver 3.19c Week1 and week2 zoom on Roster. Changes for ver 3.19a Bug fix when transferring to payroll Changes for ver 3.19 An option has been added to print Agency staff shifts on the Roster reports to allow staff to nominate for shifts that would otherwise be filled by Agency. When adding a new Roster the whole two weeks headings are shown. Changes for ver 3.18 fix times after 700 in shifts over two days for EB eliminating Aft Shift Changes for ver 3.17 Fix times for starting after 1800 for EB eliminating Aft shift. Changes for ver 3.16 Fix daylight saving when two clocks are employed. Changes for ver 3.15 Fix for RN and En shifts where no afternoon shift but paid night rate after 6pm. Changes for ver 3.14 Nursing Award check box in Shift types broken in ver 3.13 fixed. Changes for ver 3.12 Report on Pay Extras. Printer tool in pay extras will print the pay extras for that pay date. Changes for ver 3.11 Selecting pay periods in Pay Extras fixed. Changes for ver 3.10 Allowance for early shift of 15% loading before 6.00 am for domestics. Changes for ver 3.01 Roster reports can be ordered Alphabetically or Alphabetically by department. Changes for ver 3.00 Updated Roster Report New Reports. Vacant Shifts report. In the Roster File Print Vacant Shifts will produce a report on any shift not marked as DO NOT USE or AGENCY and summarise the numbers of vacant shifts. Changes for ver 2.92 Group Operator version. Changes for ver 2.91 More bug fixes for the whole fortnight system. Costing adjusted for whole fortnight system. Changes for ver 2.90 Various bug fixes from 2.80. Location code can now be three letters. Ability to print time sheets from Roster where a time clock is not used. Changes for ver 2.80 DO NOT RUN THIS UPDATE UNTIL THE CURRENT PAY PERIOD HAS BEEN PROCESSED. Rosters have all been changed to Fortnightly instead of week 1 and week 2. The higher the screen resolution the more of the roster will show on the screen. 15" CRT monitors should be set at 800x600 or 1024x768 if this is comfortable 17" CRT to 1024x768 or 1280x1024 if possible. 15" LCD to 1024x768 15" LCD widescreen to 1280x800 17" LCD to 1280x1024 or greater. A horizontal resolution of 1280 is optimum. A lower horizontal resolution will mean rosters will need to be scrolled spreadsheet fashion to access the extra days. The system will look at screen resolution and automatically adjust the size of the Roster. If you replace a monitor the 15" LCD Widescreen is best as it allows the entire Roster to show on screen and is probably optimum for word processing, spreadsheets etc as well. These are becoming very popular and the price has dropped dramatically over the last year or so. Older computers may need to stay at 800x600 but will still be useable. All current equipment should be capable of at least 1024x768 and this is why we have now changed to fortnightly to halve the number of rosters that need to be maintained and so reduce the time taken. The Roster Reports have also been re-designed to print the entire fortnights roster. To implement this update you must abandon week 2 master rosters and add them to the week 1 master roster. This should be done imediately after processing a pay. After updating week 1 and week 2 will no longer be suported so the week 1 and week 2 rosters will need to be imediately combined ready for the following pay. Modify the Master Rosters to be kept by choosing the Modify Tool and then closing. This will calculate the names of the extra days from the pay ending date. Print and delete all week 2 Master Rosters and add them to the week 1 masters. If you go into a Roster and find the day names missing for the second week then you have not gone into the modify for that roster inn the roster browser. Simply close it, use the modify tool button and close. Updated reports required. Roster.rpt RosterPersonnel.rpt RosterHours.rpt RosterIndividual.rpt RosterStaffRosters.rpt Changes for ver 2.70 Right mouse click on Roster gives a context menu with standard options plus Admin. This allows admin notes to be attached to that roster entry. Notes can also be attached to Personnel details. Roster report has been updated to include admin notes. New report with Personnel availability to enable night staff to replace no shows without resorting to expensive Agency staff. Changes for ver 2.60 Shift types now have an option to change Award conditions to suite EBs that employ non standard calculations of hours. Changes for ver 2.51 Roster Report Where no report type is selected the roster report did not print. Changes for ver 2.50 Roster Reports The Hours report and Individual Roster Report have been included. Changes for ver 2.42 Copying name in Roster Window always puts in Name and Initials. Can use Ctl C and Ctl V to copy and paste. Changes for ver 2.41 Fixed inconsistent index in Roster Report in ver 2.40. Changes for ver 2.40 Roster report is now ordered on name within department. Pay Number option is no longer applicable. Changes for ver 2.34 fix we in charge on shifts not saving. Broken in ver 3.33 Changes for ver 2.33 - Data update not required Right mouse click after selecting cell on Roster to select add,delete etc. Changes for ver 2.30 - Data update required (fix 2.30) Pay extras fixed. Eligible Termination Pays can be prepared in Pay Extras Search in Rosters puts Employee name and Initials in Roster Rather than full names. Changes for ver 2.20: -Data update required (fix 2.20) The Rosters have been re-written to integrate with Pay ver 2.71. All pay extras such as leave, backpay, time not claimed on previous pay, prepayments, terminations etc can be entered into pay extras at any time during the fortnight preceeding payday. Deductions can also be entered or modified. This means that there will be reduced need for time spent on the actual pay day. Uniform will be costed over deparments worked however if the pay is subsequently altered or looked at in Pay/Prepare Pay the system will automatically give each uniform item the total hours. Using this method there will be no need to go into Prepare Pay but if you need to just go to the required Employee. To Process the pay simply go straight to process and print the Draft Report. There will be little to check on the report because the rosters has already checked against the time clock but any leave extras or terminations should be checked. The Times report and the Verified Times report have the option of being printed in alphabetical order by Department the same as the Draft Report. Whatever is on the Verified Times report will be on the Draft report because the whole file is trasferred so it is pointless to check the entire draft report with the verified times report. The report is only used to verify any enquiries from Employees.